Administrative Assistant- Male/ Female

Job Summary

• As a member of the Bid Management team, the Administrative Assistant will play a pivotal role in content editing to consistently deliver high-quality RFP submissions.

Required Experience and Skills

• Application and enforcement of GBM standards for Microsoft Word, Excel, PowerPoint, MS Project, Visio, Outlook, and OneDrive
• Content review thereby enforcing the use of language, correct spelling, grammatical structure, punctuation, indentation, numbering, bullets, and document naming.
• Effective use of GBM automation tools, execution of VB scripts, editing of predefined fields, and content overlay on GBM letterhead
• Printing, scanning, and adjustment of document margins to produce readable content
• Conversion of image documents to PDF using OCR tools and conversion from PDF to MS Word and vice versa
• Create and embed electronic signatures inside documents. Injection of watermarks on submissions which includes but is not limited to stamps, signatures, and initials
• Extraction of content from Client RFPs and filling in the Forms, Appendices, etc. as required to fulfill the requirements of RFP submissions
• Compare documents and identify the changes, accept, edit, or reject the changes
• Combine multiple MS Word documents into a single document, merge PDF documents, extract specific ranges from a single PDF document
• Embed and edit injected contents in MS Word document from external sources such as MS Project, Excel, and PowerPoint
• Manage multiple versions of the same document, apply file name standards and versioning, enforce the use of standard directory structures

Experience & Education Requirements

• Diploma / Graduation in Information Technology or related field
• 3 Years minimum experience as Office or Administrative Assistant
• Strong knowledge of MS Office tools
• Team collaboration, multi-tasking, and working flexible hours
• Ability to handle pressure and meet strict deadlines
• Fluency in English and speaking Arabic would be an advantage
• The candidate must be available locally with a husband sponsor / Transferable visa and ready to join immediately.